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VStream: Copyright, privacy and intellectual property guidance

Lecture Recordings

Recordings of lectures are treated as merely a different form of teaching, provided that they are recorded for each course offering.


By default all lectures recorded through VStream will be deleted on conclusion of the trimester in order to comply with copyright and privacy laws. If your lecture consists entirely of material created and owned by yourself (the lecturer), you can choose to have the lecture retained longer. You can also legally keep a single copy of the lecture video for your own personal use in preparing future teaching (you will need to make a copy of the video separate to the VStream system to do this).


Any material you include in a lecture that you did not produce – images, sound and video recordings, literary texts and so on – belongs to someone else. We have legal and ethical obligations to use such material appropriately and, as educators, we have a responsibility to demonstrate good copyright practice to our students.


You can perform, play or show a work in the course of your work for the University, as long as the audience is made up of students and/or staff. This means you can use most material commonly used: play an original audio or broadcast recording, click on a link to display web content; display an image, graph, table etc.


A lecture which is open to the public, such as an Inaugural Professorial Lecture, is a 'public performance' and therefore you cannot use copyrighted material without permission unless the use amounts to ‘fair dealing’ which allows dealings of works for, among other things, criticism or review.


Other Video Resources

You are completely free to make video recordings yourself for your courses using materials you created yourself or which are incidental to the video (for example user interface elements of software or web sites captured when making desktop recordings). These videos can be retained indefinitely and reused for your teaching as needed. You own the copyright for these videos as they are teaching materials. You are encouraged to license them with the Creative Commons New Zealand to simplify reuse by your colleagues and students.


Video material legally on the Internet can be copied and stored in the VStream system for use by staff and students (Section 48 of the Copyright Act). It cannot be adapted or modified (beyond trimming for length). In particular, you cannot add material, re-edit sections into a new video or otherwise create a new form of the video - it must stay as you found it.

Material recorded from broadcast television is subject to a license from Screenrights. Please contact the AV staff in the Library for details on how to comply with this license.


Further information is available on the CAD Copyright pages.


Recording consent forms

  • Learning and Teaching consent form (Form for a speaker in a course, seminar, lecture, or other presentation at Victoria University of Wellington)
  • Public recording consent form (Form for a speaker in a public lecture, public seminar or other presentation at Victoria University of Wellington).
  • Public recording consent statement (Statement for members of the audience during a public lecture, public seminar or other publicly released presentation at Victoria University of Wellington).

Pdf and Word documents versions are available on request. From the CAD administrator


Completed forms

Please retain the original signed form and send a scanned copy to the CAD administrator at CAD-Contact.


Please send an e-mail to CAD-Contact or contact CAD staff, Stephen Marshall, Irina Elgort or Jillian Pawlyn, if you require further advice or support regarding consent forms.